1. Who we are
The WIBA exists to promote the sport of Indoor Bowls in Wales. For the purposes of
the General Data Protection Regulation 2018, the WIBA is the designated “Data Controller”.
2. How we use the personal details you provide us with on being appointed or delegated to the WIBA
Club Membership of the WIBA entitles the club and their members to:
a. Participate fully in the aims and objectives of the Association
b. To enter any tournament under the control of WIBA and the other bodies that the WIBA is affiliated too.
To do this, we need to collect and store your name, address and (if you provide this) your email address and telephone number.
The source of all personal data that we hold is the information provided by you on being appointed or delegated to the WIBA and consent to your details being listed in the WIBA Handbook.
Data protection law describes the legal basis for our processing your data as necessary for the performance of a contract. Our contract with you is to provide you
with access to our facilities on an annual basis in return for your continued membership of WIBA
Since your membership record forms part of our financial records, we are obliged to keep your personal data for a full six financial years beyond the end of your
membership, for audit purposes.
3. How and when we contact you
We will contact you at intervals in connection with the orderly business of WIBA, for example: to give you notice of the WIBA Management Meetings, Annual General Meeting, Executive Meetings or any Extraordinary General Meeting.
Such postal and email communications which are a part of routine business may include other information and news about WIBA and other local bowls events.
If you have provided your email address on being appointed or delegated to the WIBA, the Secretary may also contact you from time to time with news which we
think may interest you, for example information provided to him by the BowlsWales or the other bodies that the WIBA is affiliated too.
If you do not wish to receive such unsolicited information, you may unsubscribe at any time by emailing the Secretary asking to be unsubscribed from the mailing list.
4. Your privacy rights
Your information is stored securely by the Secretary (who is the nominated “Data Processor”) in a password protected electronic device, and
Director Of Bowls holds in hard copy similarly protected, data on all the players selected, or considered for selection for international duties.
Data held for the purposes described above and is not routinely shared with any other of the WIBA’s Committee members or with ordinary members of the WIBA in any instance. This does not prevent us from forwarding messages to you from other members where we think you would wish to receive the message.
We will not share your data with any third parties without your explicit consent unless we are required or permitted to do so by law.
You have the right to request that we provide you with a full copy of any personal information we hold on you, which we are obliged to provide to you within one
calendar month free of charge.
Where you believe the personal information we hold is inaccurate, for example where your contact details have changed, you have the right to demand the
immediate rectification of any inaccurate data we hold on you.
Where you believe we are holding your personal information beyond the period of retention, outlined above in section 2, you have the right to demand its immediate deletion.
You also have the right to request that we transfer any personal data we hold on you to any other agency that you appoint such as the BowlsWales and the
other bodies that the WIBA is affiliated too.